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The City of Santa Ana has implemented the Rent Stabilization and Just Cause Eviction Ordinance (Ordinance No. NS-3027), which requires all landlords with rental properties in the city to register their units. This move aims to monitor rent-stabilized units, ensure compliance with the city’s regulations, and facilitate communication between landlords, tenants, and city officials. Here’s what you need to know about the Santa Ana Rental Registry and how to navigate the process:
Why Register?
Starting from November 18, 2022, all rental units in Santa Ana must be registered to comply with the city’s ordinance. This online portal enables landlords to:
- Register rental units
- Update unit and tenancy information
- Submit notices and pay applicable fees
- Track allowable rent increases
The registry ensures the city has accurate data to monitor rent regulations and enforce the ordinance effectively.
How to Register Your Rental Unit?
Landlords need to follow these steps to complete registration:
- Find Your APN and PIN:
- Registration Letters containing the Assessor Parcel Number (APN) and Property Identification Number (PIN) have been sent to landlords using information from the County of Orange Treasurer-Tax Collector. These numbers are required to register your unit.
- If you didn’t receive this letter or need assistance finding your APN and PIN, contact the Rent Stabilization Program at:
- Phone: (714) 667-2209
- Email: rso@santa-ana.org
- Access the Rental Registry Portal:
- Log in and submit the registration form for each rental unit you own.
- Claim Exemptions if Applicable:
- If your rental unit is exempt from the ordinance, it’s crucial to claim this status within the registry. The city will assume that your property is subject to the ordinance until an exemption is claimed, which could lead to enforcement actions.
Exemption for Non-Rental Properties
Property owners who reside in their home and do not rent out any part of it may be exempt from the ordinance. If you own a non-rental property, you don’t need to register. However, you must:
- Complete and submit the Property Owner Affidavit of Non-Rental (available in English, Spanish, and Vietnamese).
- Return the affidavit to the Rent Stabilization Program to stop receiving future correspondence about the Rental Registry.
Helpful Resources
The city has created various resources to help property owners:
- Workshops: View the presentation slides or watch a video overview of the registration process.
- User Guide: A detailed guide is available to help landlords understand how to register their units and navigate the portal.
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Effective July 1, 2023, Santa Ana requires all landlords with rental units to register those units through a Rental Registry, ensuring compliance with the city’s rental regulations. Registration must be accurate and complete, including payment of fees, and annual re-registration is needed by July 1. Landlords must notify the city of ownership or management changes within 30 days, with a new registration required within 60 days of a transfer. Exemptions must be claimed annually with supporting documentation; failure to do so results in the unit being subject to the ordinance. The city can start enforcement from October 1, 2023, prohibiting rental activity for unregistered units. Amendments to the ordinance require a two-thirds council approval.
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Violating any provision of Santa Ana’s rental regulations is unlawful and is initially addressed through administrative citations, with potential misdemeanor or infraction charges if necessary. Aggrieved parties, including the city or the state, can pursue civil action for damages without needing to exhaust administrative remedies first, with the burden of proof being a preponderance of the evidence. Injunctive relief can also be sought from a court to prevent or stop ongoing violations, and any landlord’s non-compliance can serve as a complete defense in eviction actions, potentially leading to liability for wrongful eviction damages, including costs and attorney fees. Violations may also be considered public nuisances, subject to abatement by the city, with each day constituting a separate offense. The law’s remedies are not exclusive, allowing for additional legal actions or penalties.
Why This Matters
Registering your rental property is more than just a formality. It helps the city enforce rent stabilization rules, monitor compliance, and keep rental practices transparent. By ensuring you are in compliance, you also protect your rights as a landlord and foster a positive relationship with your tenants.
Final Thoughts
If you’re a landlord in Santa Ana, take action now to avoid potential penalties or enforcement actions. Whether registering your property or claiming an exemption, make sure to follow the necessary steps outlined by the city. With the help of available resources and support from the Rent Stabilization Program, the process can be straightforward and beneficial for all parties involved.
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